If allowed by the list policy (see chapter 22.2 Creating a Mailing List), members may subscribe to the list via email. The subscription is done by sending any message (even with blank message body) to the list address of the following form:
<name_mailinglist>-subscribe@<domain>
.
Example: A user wants to subscribe to
a list called discussion
in the
company.com
domain. He/she sends a message with an
empty message body from his/her email account to the address
discussion-subscribe@company.com
.
After sending this message the user will receive an email requesting confirmation of the subscription. Once the user sends a response to this message, the user's request will be accepted. This response system guarantees the authenticity of the user.
According to the mailing list policy, the user will be either subscribed or will have to wait for confirmation of a list moderator. If subscribed successfully, the new member will receive a welcome message.
Members can unsubscribe by email at any time. The unsubscription can be done by sending an email message with any content in the message body (it can be left empty) to the address of the following form:
<name_mailinglist>-unsubscribe@<domain>
.
Example: A user intends to unsubscribe from
the discussion
mailing list in the
company.com
domain. He/she sends a message with an
empty message body from his/her email account to the address
discussion-unsubscribe@company.com
.
After sending this message the user will receive an email requesting confirmation of the unsubscription. Once the user sends a response to this message, the user's request will be accepted. After a response to the request is received, the user will receive a report regarding his/her unsubscription.
If a user intends to send a message to the mailing list,
he/she must send it to the list address (e.g.
discussion@company.com
). According to the policy, the
message will be either delivered to each list member (including the sender if
he/she belongs to list members) or forwarded to list moderators for approval.
If the message is forwarded to a moderator, a report will be
delivered to the sender (if defined — see chapter 22.2 Creating a Mailing List) and the message will be sent to the list when
allowed by a moderator. If the message is denied or not allowed by
a moderator within 7 days, the sender will receive a report as
well.
In each mailing list, special email addresses are generated automatically. These addresses are used for special functions, such as member login, contact addresses of the list moderators, etc. Each of these addresses has the following form:
<mailinglist>-<suffix>@<domain>
(e.g. to send a request to the discussion
mailing list help within the company.com
domain, users will
send a message to: discussion-help@company.com
Here the suffixes that can be used in the list address are listed:
subscribe
— a request for login to
the mailing list,
unsubscribe
— a request for logout
from the mailing list,
help
— a request for help for the
mailing list usage,
owner
, owners
—
sending a message to the list moderators (there is no need to know their
email addresses),